Poster submissions instructions

2025 BHC Poster Session Instructions

Table of Contents

What is a Poster Session?

A poster session is a visual display of research presented in the form of a printed poster. The presenter typically stands by their poster, ready to explain the research to attendees. During the session, conference participants walk through the poster hall, browsing the various displays. Unlike a scheduled presentation, where the speaker presents at a specific time, a poster presenter discusses their research informally as visitors stop by.

Why Present a Poster?

Poster presenters can gain experience summarizing their research in a brief, informal format and often receive more direct feedback from attendees than panel presenters. A poster presentation encourages conversations between presenters and their audience, offering an excellent opportunity to build a professional network.

How to Participate in a Poster Session?

Before the Conference

Please submit a paper/project abstract of approximately 300 words, as well as a 100-200-word description of how inclusion in the poster session could benefit your research. To submit an abstract, please see the BHC website.

If your proposal is accepted, start preparing your poster. Please see the section “How to make a poster” and the links below for tips on creating an effective poster.

Please email your poster as a PDF to the program committee (The BHC Program Committee <ProgramCommittee@thebhc.org>) by March 1, 2025.

At the Conference

The BHC will print out your poster and provide an easel. Please find your printed poster in the poster session area at the conference.

During the dedicated poster session, presenters are expected to remain with their posters to engage in discussion with the audience until the end of the session. Posters will remain up and visible to conference attendees throughout the conference.

How to Make a Poster?

Poster Design Tips

  • Important information should be readable from at least 10 feet away - please do not use smaller than 24pt font.
  • Word count on your poster should not exceed 500 words.
  • Use bullets, numbering, and headlines to make it easy to read.
  • Make effective use of graphics, color, and fonts.
  • Use a consistent and clean layout.
  • All posters should include a QR code for viewers to access on their devices. QR codes should be used to link to the author’s papers, institutional bios, or personal websites.

Recommended Software

Poster Format

Size: Aspect Ratio 4:3 (Posters will be printed 48”x36”) 

*For poster templates, see the following page: https://guides.lib.unc.edu/posters/templates

Additional Resources